Communication and organisation
Proton Mail and Calendar for professional communication and organising your team’s work.
Solutions /PRIVACY · PROTON WORKSPACEProton Workspace.
Proton Workspace.
Confidential email and collaboration.
We offer the Proton Workspace solutions that fit your company, with TRU support for migration and configuration. Zero-access encryption, standard for all data, natively covers the NIS2 encryption requirements.
Discuss moving to Proton Proton Workspace and NIS2TRU & PROTON
A partnership you can verify.
Proton’s official website presents TRU Solutions as “Exclusive Proton Partner in Romania”. You choose your Proton Workspace solutions and prepare implementation with the support of a local team.
Your team’s tools.
Your data’s privacy.
Proton brings your work applications together in an ecosystem focused on privacy. We choose the plan and configuration that suit your users, domains and way of collaborating.
Documents and collaboration
Proton Drive, Docs and Sheets for storing, sharing and editing files.
Access and passwords
Proton Pass and VPN for managing credentials and protecting connections.
THE PROTON ECOSYSTEMPrivacy in
Privacy in
everyday work.
Applications for your team’s work, available on the devices and platforms used in your company.
The features and limits included depend on the subscription chosen: Proton Workspace Standard or Premium.
HOW WE WORKFrom context
From context
to a concrete plan.
- 01
We assess
The number of users, the domains and your current way of working.
- 02
We plan
The configuration, the migration and the implementation responsibilities.
- 03
We go live
Activation of the solutions and the support agreed for your team.
MIGRATION AND CONFIGURATIONSupport from selection
Support from selection
to implementation.
TRU can provide the IT services needed to migrate and configure the solutions delivered. We set out the activities, responsibilities and costs in the project proposal.
With your IT team
We assist your internal team in preparing the configuration, organising the migration and checking that everything works.
With your IT provider
We work with the IT services partner that already knows your company’s infrastructure and users.
Through TRU partners
We can provide migration and configuration services through our partners, under the agreed terms.
PROJECT PREPARATION
A migration plan that fits the way you work.
Choosing Proton Workspace solutions starts with the way your company works: the number of users, the email domains, the services needed and the data that has to be transferred.
The duration of the project depends on the current platform, the volume of data, the access available and the checks needed for users. Before setting the timetable, we also inventory the applications and devices that use email, to check how they will work after the switch.
What we check in the migration plan
- Users and addresses: the accounts, domains and aliases needed.
- Data to transfer: messages, contacts and calendars, depending on the source and the tools available.
- Way of working: devices, applications and your team’s access to the chosen services.
- Going live: responsibilities, the sequence of activities and the agreed functional checks.
Implementation is organised with the internal IT team, the client’s IT service provider or through TRU partners. The activities and support required are agreed before the project starts.
Discuss moving to ProtonFROM CLIENT PROJECTS
Why companies chose Proton.
Three situations in which information confidentiality became a priority for management.
Pharmaceutical manufacturing
Protecting know-how before a sale
Proton Workspace
Anonymised client experienceA pharmaceutical manufacturer was preparing for a sale. The asset inventory brought an essential part of the company’s value to the fore: the know-how and information built up over time, held largely in emails and shared documents.
Protecting this information became a priority for management. The company chose to implement Proton to improve the confidentiality of its correspondence and documents.
The case illustrates a decision to protect the information that underpins a business’s value, ahead of an important moment for the company.
Rolling stock repair
Correspondence forwarded outside the company
Proton Workspace
Anonymised client experienceAt a rolling stock repair plant, management noticed that several tenders were being lost by very small margins. It was later discovered that the company president’s messages were being forwarded to an external email address.
The discovery brought the confidentiality of correspondence into focus. The company chose to move to Proton Workspace to protect its communication.
In this case, the reason for the change was the exposure of business information through email.
Transport
Payment requests in the name of management
Proton Workspace
Anonymised client experienceAt a transport company, the finance department received payment requests in the name of the general manager, whose correspondence was being monitored. The team acted on the requests and the payments were made.
The incident showed the company that exposure of management’s correspondence can have direct consequences for financial processes. The company subsequently chose to move to Proton to protect its communications.
PROTON WORKSPACE AND NIS2The encryption NIS2 requires,
The encryption NIS2 requires,
included in the subscription.
Proton Workspace natively covers the NIS2 encryption requirements: data encrypted in transit and at rest with zero-access encryption, traffic encrypted through a VPN, encryption keys under your control, sign-in with a physical security key and Proton Pass for passwords. No premium licences and no separate configuration.
| Requirement in OUG 155/2024, art. 13 | What Proton Workspace covers | What the company sets |
|---|---|---|
| Encrypting stored data, letter c) | Email, files, documents, calendar and passwords are stored with zero-access encryption. Not even Proton can read the content. Email received from outside Proton is encrypted on arrival. | The encryption policy and which data goes into each service. |
| Encrypting data in transit, letters c) and j) | Messages between Proton users are end-to-end encrypted. To recipients outside Proton, you send password-protected or PGP messages. | The rule for information sent outside the company. |
| Internet traffic, letter c) | Proton VPN, included in the subscription, encrypts the connection between the device and the VPN server, including on public Wi-Fi, and blocks malicious domains. | When a VPN connection is mandatory. |
| Encryption keys, letter c) | Private keys stay under the company’s control: they are protected by the users’ passwords and Proton has no access to them. You can generate, import or export them. | The procedure for the key lifecycle: generation, replacement, recovery. |
| Multi-factor authentication, letter j) | The administrator enforces 2FA for all users, with an authenticator app or a FIDO2 physical security key. | The authentication rule and a record of physical keys. |
| Access control, letter f) | Proton Pass keeps passwords, 2FA codes and other secrets in encrypted vaults, shared only with those who need them. | Who has access to what and how access is removed when an employee leaves. |
Who holds the keys
At Proton, zero-access encryption is standard for all data, unlike the big-tech suites. At Microsoft 365 and Google Workspace, data is encrypted, but the provider holds the keys. Your own keys require the top-tier plans.
| Proton Workspace | Microsoft 365 | Google Workspace | |
|---|---|---|---|
| Stored data is encrypted | Yes, zero-access | Yes | Yes |
| Who holds the keys in the regular plans | The company | Microsoft | |
| Customer-held keys | Standard, for all data | Double Key Encryption and Customer Key, with Microsoft 365 E5 or Microsoft Purview add-ons | Client-side encryption, in Enterprise Plus, Frontline Plus and Education |
Sources, checked on 7 October 2026: Microsoft, encryption at rest · Microsoft, Double Key Encryption · Microsoft, Purview licensing · Google Workspace, encryption · Google, client-side encryption · Proton, encryption keys.
Proton Workspace covers the encryption, authentication and access-control measures. NIS2 compliance also requires the other measures in OUG 155/2024, which the auditor checks.
COMPATIBILITY AND MIGRATION
We check how your business actually works.
You can keep your company’s domain and import email from supported IMAP providers using Easy Switch. Contacts and calendars are checked separately, depending on the source. Data import and address activation are planned before email routing is switched.
On desktop, compatible clients can use Proton Mail Bridge with a paid plan. We check the exact version of Outlook: Proton warns of synchronisation issues with New Outlook for Mac and recommends alternatives. Exchange workflows, delegated access, applications that send email and complex documents are tested in a pilot.
FREQUENTLY ASKED QUESTIONSThe details that
The details that
matter when choosing.
What happened to Proton Business?
Since 31 March 2026, Proton’s subscriptions for companies have been called Proton Workspace: Standard and Premium. Both include Proton Mail, Calendar, Drive, Docs, Sheets, Meet, VPN and Pass. Premium adds more storage, email retention policies and the Lumo AI assistant. Proton Business Suite customers moved to Workspace Standard at no extra cost. Proton’s announcement.
Can we keep the company’s email domain?
Yes, with a compatible plan. We prepare the users and addresses, then plan the changes to the required DNS records.
Can existing messages be transferred?
Proton offers tools for importing from other services, including via IMAP. We check messages, contacts and calendars separately, depending on the source and the data that needs to be migrated.
Who carries out the migration and configuration?
The client’s internal IT team or IT service provider, with TRU assistance. On request, TRU can provide implementation through its partners.
Are all migration services included in the subscription?
Migration, configuration and support activities, together with their costs, are specified in the proposal before the project starts.
Are all messages end-to-end encrypted?
Messages between Proton accounts are end-to-end encrypted. Ordinary email sent to other providers is not end-to-end encrypted by default; for external recipients there are options such as password-protected messages or PGP.
Where are messages and files stored? Are they all in the mountains, in Switzerland?
Under the current Proton Mail and Proton Drive policies, the data of these services are stored encrypted on servers in Switzerland, Germany or Norway. There is no general guarantee that all messages and files are kept in a data centre in the Swiss mountains. Locations and protection measures should be assessed for the service being used. Proton Mail privacy policy · Proton Drive privacy policy.
What role does Tim Berners-Lee have at Proton?
Sir Tim Berners-Lee, the inventor of the World Wide Web, is a member of the Proton Foundation board. This is the role presented on Proton’s official team page. The Proton team.
Is Proton open source?
Yes. Proton applications have public source code that can be inspected, and Proton also publishes independent security audit reports. Your IT team can review the code and audits available for the applications it is evaluating. Proton code and audits.
Is migrating to Proton enough if an email account has been compromised?
Such a project must also include securing access: checking forwarding rules, active sessions and authentication methods. Encryption must be complemented by correct configuration and administration of accounts. For payment requests, the company also needs checks and approvals through independent channels.
BEFORE YOU CHOOSEMigrating your company’s email to Proton: steps and responsibilities
Do you provide IT services?
Partner programme You can include this solution in your offer to your clients.
NEXT STEP
Discuss moving to Proton Security starts with a conversation.
Tell us what you want to protect. We will agree the right starting point together.
PRACTICAL GUIDE
How to protect confidential information before selling a company
A TRU case from the pharmaceutical industry and the steps for protecting emails, documents and know-how with Proton Workspace solutions.
Read the article (in Romanian)